The Complete Guide on How to Create a Newsletter

Looking for information on how to create a newsletter but don’t know where to start? Don’t worry! With the right tools, it’s super easy and inexpensive (possibly even free!). This guide will take you through the steps of how to create a newsletter that your customers will love and keep them coming back for more.

Why send an email newsletter? If you’re managing a business website, blog, or eCommerce store, newsletters are a powerful and indispensable communication tool for building relationships with your contacts, readers, or customers.

Sending a regular newsletter can help you achieve several objectives:

  • Promote your products or services
  • Give updates to customers about your latest company news
  • Highlight your best editorial content
  • Build customer loyalty through consistent engagement
  • Generate recurring traffic to your website or blog

If you want to see these benefits in action, check out these awesome email newsletter examples or build your own with one of our free customizable newsletter templates!

Start sending your newsletter with SendinBlue today! >>

Getting Started: Define your objectives and editorial strategy

Before starting, here are a few tips to maximize the potential of your newsletter campaign.

So you’ve made up your mind — you want to send a newsletter to your website visitors and customers. Seeing as newsletters are on of the most effective tools for building customer loyalty and creating an audience that continues to come back to your website and business, we think you made the right choice ;).

But, don’t just dive in headfirst without thinking!

A newsletter should always have clear goals and be part of a larger, well-thought-out strategy. If you want to have long-term success with your newsletter, it needs to be more than just a notification you send to your customers by default every week or month.

Before sending out your first newsletter, take the time to think through your editorial strategy for the email newsletter campaign just like you would for a website or blog.

Ask yourself these questions:

  • Who am I sending this newsletter to? (What is my target audience and what are their needs?)
  • What are the goals of my newsletter? (e.g. generate web traffic, increase sales, build better customer relationships, create a loyal following for your content, etc.)
  • What am I going to send to my subscribers? (e.g. exclusive content, new articles from the blog, promotional deals, updates, etc.)
  • How frequently should I send my newsletter? (weekly, monthly, quarterly, etc.)
  • What value are my customers getting from my newsletter? (Why should they subscribe?)

Clarify these points for your readers so your newsletter doesn’t end up as “noise” in your subscribers’ inboxes.

Essentially, you want to have your newsletter expected and welcomed by your contacts, not banished to the spam folder with the weight loss scams and unsolicited “male enhancement” emails.

To accomplish this, you have to add real value with your newsletter content and send it on a regular interval.

  • Choose a fixed sending frequency (e.g. every monday, the first Thursday of each month, etc.)
  • Put together your best content and most interesting offers
  • Figure out your tone, design theme, and editorial line that will be recognizable to your readers
  • Differentiate yourself from your competitors!

To help you better define your goals and editorial line for your newsletter, read our article 3 Questions to Ask Yourself Before Hitting ‘Send’ on Your Email Campaign.

Create your newsletter in 4 easy steps using SendinBlue

The SendinBlue platform lets you easily create and send your newsletters from one place (and it’s free for up to 18,000 emails per month!). Learn how to send a newsletter today by following these 4 simples steps!

If you want to send a newsletter to a large number of contacts, it’s not a good idea to use a normal email provider like Gmail or Outlook. This would essentially guarantee that your emails will automatically end up in the spam folder because their system of servers and IP addresses is not set up for bulk sending.

That’s why you need a tool like SendinBlue that is technically set up for this type of sending and makes it easy with features like:

  • Responsive newsletter design tool
  • A library of email templates that you can personalize for your brand
  • Signup forms that you can integrate directly into your site so your visitors can easily sign up for your newsletter
  • Contact management tools
  • Analytics dashboards to follow the performance of your emails in real time (open rates, click rates, deliverability, etc.)

1. Create a SendinBlue account

Start by creating and setting up an account in SendinBlue.

Creating a SendinBlue account won’t take you more than about 5 minutes:

  1. Enter in your information on our signup page
  2. Check your inbox and click on the link in the confirmation email
  3. Complete your profile by entering in all of your information in the required fields
  4. Finalize your account creation by entering in the code that you received by text message

Once you’ve created your account, you’ll have to complete two more steps to have your account validated:

  • Import 10 or more contacts into your database
  • Create and schedule your first email campaign (you won’t be sending it quite yet though!)

2. Import your contacts into SendinBlue

If you already have a list of contacts who opted into receiving your email communications, here is how you can import them into your SendinBlue database.

To import your contacts in SendinBlue, start by clicking on the “Contacts” option in the left-hand menu. Then click on the green button on the top right that says “Add Contacts:”

import newsletter contacts

From there, you’ll have a few options of how you can add your contacts to SendinBlue:

  • Import files (.csv or .txt)
  • Manually add a contact
  • Copy / paste

For more detailed instructions on how to upload contacts to your email database, read our tutorial.

3. Set up your newsletter opt-in form

Before creating your first newsletter campaign, it’s important to give your website visitors a chance to sign up for your email list. You can do this by creating a subscription form in SendinBlue and adding it to your website.

The SendinBlue platform lets you easily create opt-in forms that you can add to your site in no time. Here is an example of that in action on our blog:

get new subscribers to your newsletter with opt-in forms

Create your own newsletter subscription form:

  1. In the SendinBlue platform, click on the “API & Forms” option in the left-hand menu. Then, click on the  “Manage Your Forms” button. Create a newsletter opt-in form in SendinBlue
  2. Click on the white button that says “Create a New Subscription Form” and then select “Collect Emails.”

Now you should be in the subscription form editor!

All you have to do from here is personalize your newsletter subscription form with CTA text, colors that match your brand, and all of the form fields that you want subscribers to fill out.

edit your newsletter opt-in form

Once you’ve personalized your form, it’s time to choose from one of the three options for email subscriber confirmation:

define your newsletter opt-in settings

  • No Confirmation: The contact is immediately added to the list without sending a confirmation email.
  • Simple Confirmation: The contact is added to your list and a simple confirmation email is sent to notify them.
  • Double Opt-in Confirmation: The contact is sent an email in which they must click a link to confirm their identity. After clicking on the confirmation link, they will be added to your list.

Our recommendation would be to use a double opt-in process because this guarantees that your contacts actually typed in their correct email address and really want to receive your emails. This will improve your deliverability and sender score down the line because it complete prevents hard bounces from misspelled email addresses and lack of engagement from uninterested contacts.

Once you’ve set the parameters for signing up, the last thing you have to do is select the list to which you would like to add your new contacts. After that, just hit “Save” and you’re ready for the next step!

Add the newsletter subscription form to your website

To add the newsletter opt-in form to your website, click on the “Share” tab at the top of the newsletter editor:

embed your newsletter opt-in form

After clicking, you will see a popup window with several options for sharing your subscription, including a link that takes you to a page where your form is hosted, as well as 3 options for HTML code that you can use to embed your form in your site’s HTML (the most simple of which is the “iframe” option):

how to embed your newsletter opt-in form to your website

For a more detailed explanation on how to create a newsletter subscription form, set up a double opt-in system, and integrate the form into your website, read our tutorial.

4. Create your first newsletter campaign

Easily create professional-looking newsletters with the help of our drag and drop email campaign editor.

Okay, so you’ve got your account created, your newsletter subscription form set up on your website, and you’ve started gathering contacts in your email list.

The only thing left to do is dive straight in and create your first newsletter. To get started, click on the “Create a New Campaign” under the Email Campaigns section in your SendinBlue Dashboard.

How to create a newsletter campaign in SendinBlue

Creating a newsletter campaign in SendinBlue consists of 4 steps:

  1. Setup
  2. Design
  3. Recipients
  4. Confirmation

Thanks to the breadcrumb navigation menu at the top, it is super easy to navigate between these different steps and see what items are still left to complete under each step by hovering over them with your mouse:

newsletter campaign creation process



1 – Setup

On the first screen, you can define the settings of your campaign:

newsletter campaign setup

  • Campaign Name: Make it easy to find and edit inside the platform. Your contacts won’t see this.
  • Subject Line: The subject line text that your recipients will see in their inbox
  • From Email: The email address that is visible to your contacts as the “sender” of your newsletter.
  • From Name: The name of the sender that shows up in your recipients’ inboxes before opening the email.

Take extra care to make sure you have a great subject line. This is the first impression that your contacts will see from you in their inbox, and it is one of the only factors — and by far the most important — in helping them determine whether or not they will open it.

For tips on optimizing your email subject line, check out our article on the subject.

The From Name is also an important element in getting your contacts to open. Make sure you choose something that will let your contacts easily identify that it is from you.

2 – Design

There are 3 different options that you can choose to create a newsletter in SendinBlue:

  • Drag and drop editor: An intuitive interface for creating newsletter email campaigns using drag-and-drop blocks or customizing pre-made templates.
  • Rich Text Editor: Choose this option if you want to create simple plain text emails without images or HTML.
  • Paste Your Code: Choose this option if you already have an email design in HTML that you’ve already created elsewhere and just need to paste it into the platform.

Create a newsletter with one of these 3 tools

If you want to create your first newsletter and you don’t have any design experience, you should choose the drag and drop editor for the easiest route.

How to create a newsletter in the SendinBlue Drag and Drop tool

To create your newsletter, choose design blocks from the left column and personalize them with your original copy, images, and brand colors.

Take for example the “Image + Content” block:

adding a block to your newsletter

Drag the blog from the left column into your email template design. You can then edit different elements of the block (e.g. font, color, etc.) by clicking on the “pencil” icon.

Editing a block in your newsletter

Create your newsletter from a template

The drag and drop editor also lets you choose from our library of email templates and customize them to your needs.

To access the template library, click on the drop-down arrow on the green “Save & Quit” button and click on the second option “Choose another template.”

create a newsletter with a template in SendinBlue

Once you choose a template, just add the content that you want and personalize the colors and images to match your brand and needs!

For a more detailed explanation of the drag and drop editor, read our tutorial.

3 – Recipients

This step involves choosing and segmenting the audience that will receive your newsletter.

For this step, choose the list that corresponds to the contacts who have subscribed to your newsletter via the form you have set up on your website.

select newsletter recipients

You can get even more targeted with using the segmentation option below. For example, this would enable you to send your newsletter only to contacts in your list who have opened one of your previous newsletter campaigns.

4. Confirmation

This is the final step before sending your newsletter, and it’s the last opportunity to make sure everything is set up correctly and you didn’t forget anything important.

One of the most important things you can do during this final step is to send yourself a test email to make sure that everything in your campaign looks good in the inbox:

confirm newsletter settings before sending

Once you’re sure that everything is ready to go, you can click on the green “Schedule” button at the top right of the screen. Before you hit send though, it might be a good idea to go over all of the key aspects of a campaign using our 25-point email marketing checklist!

5. Monitor performance

Congratulations! You have now created and sent your first newsletter campaign! Now it’s time to check on how it’s performing.

To view your newsletter campaign’s engagement statistics, go to the “My Campaigns” tab from the left-hand menu and then click on the blue “Report” button that corresponds to your specific campaign:

Monitor newsletter performance

This will take you to a detailed performance report for your campaign, which includes statistics like opens, clicks, unsubscribes, deliverability, and more.

To learn more about the different performance statistics that you can monitor for your email campaigns, check out our article on the 7 most important KPIs for email marketing.

How to create a newsletter that delights readers

Here are a few tips on how to create an effective newsletter using the SendinBlue drag and drop editor.

Adapt your newsletter design to match your brand identity

To make your newsletter more credible and recognizable to your audience, it should align well with the brand identity you’ve created on your website or blog.

The simplest way to do this is to include your logo front and center at the top of your email. This will let your readers know immediately that this newsletter is coming from you.

The default template in the drag and drop design tool already has a block included for this, so you can easily just add your logo right away.

Create a newsletter with your logo at the top

For the rest, just use whatever fonts and colors you have on your website to give a cohesive experience between your website and newsletter. Want to use more fancy fonts than just the defaults? Check out our tutorial on how to import fonts to the drag and drop newsletter editor.

Start with the most important information

Build your newsletter according to the “inverted pyramid” writing style, with the most important message appearing at the top.

The inverted pyramid is a journalistic writing style that entails starting with your conclusion or most newsworthy information and following up with supporting details. The concept has been adapted in the digital space for web writing as well due to short user attention span.

When your readers open your newsletter, they often don’t have a lot of time to read every last detail (though some may come back or take the time occasionally).

That’s why you have to make sure you organize your message to prioritize the most important information first. This could be a promotional offer, an important piece of news about your business, or an article that you want to highlight.

Put it at the top of your newsletter so your users don’t have to scroll in order to see it.

The fold is the virtual line above which contains the visible immediately content a reader sees without scrolling further down the screen.

By placing your most important block above the fold and leaving the information that is less important for further down the newsletter, you can be sure that your readers will pay more attention to the content you want them seeing.

Pay special attention to your calls to action

Calls to action are what make your newsletter achieve their goal of getting readers to visit your website or make a purchase.

A call to action (or CTA) is a button or prompt aimed at getting the reader to perform a specific action (e.g. clicking through to an article, visiting your site to make a purchase, etc.).

Calls to action are responsible for driving traffic to your site, generating sales, or getting more shares on social media. They are one of the most important aspects on your campaign, so be sure to optimize them as best as you can!

If you want to create an effective CTA, make sure you:

  • Choose a color that stands out from the rest of the newsletter
  • Use action words that encourage readers to do something
  • Strategically place it in your email so it is highly visible to your readers

It might be that your newsletter has a larger objective than just driving sales for one particular product or category. An example of this would be promoting multiple pieces of content from your blog or if you are promoting several different categories of products that are on sale.

In this case, the CTA buttons will be especially important because they will be sending customers to the specific article or product that they want to see. Make sure you make it obvious where users need to click if they want to see each of the different items associated with each CTA.

Include links to your social media profiles

You should think of your newsletter as part of a global digital marketing/communication strategy. That means you should also try to push them to connect on other platforms like social media.

When you’re sending a newsletter, you have to keep in mind your broader digital communication strategy as well: build a loyal and engaged audience across all channels.

Social media platforms are one of the best ways to connect with your customers directly and promote your content, so why not integrate them into your newsletter strategy as well? Do this by including CTAs in your newsletter to drive people to your social media pages. This will add to your credibility help you build your following on social, creating one more possible touch point with your customers.

With the drag and drop editor, you can easily do this by selecting the “Social Networks” block from the bottom of the left menu.

Once you’ve done this, click on the edit icon to make a column on the right appear which allows you to add the relevant information.

Integrate social media into your newsletter

All you have to do now is check the box next to the icons of the platforms you want to add, then input the url of your profile page on that platform in the field next to it. Once you’ve set up the logos, you should also consider adding text to encourage visitors to follow you.


And there you have it — the complete guide on how to create a newsletter without the hassle or cost!

Contrary to popular belief, newsletters are something that anyone can start sending for their business, no technical skills required! So now that you know that, you should be ready to start sending!

Sign up for a free SendinBlue account today and start sending up to 9,000 emails each month!

If you want more content like this, subscribe to our newsletter or follow us on Twitter!

2 thoughts on “The Complete Guide on How to Create a Newsletter

Leave a Reply

Your email address will not be published. Required fields are marked *